RULES OF NEGERI SEMBILAN KIN CHO HONG (BUILDERS' GUILD)
(1)NAME The name of this society shall be "NEGERI SEMBILAN KIN CHO HONG (BUILDERS’ GUILD)" (hereinafter referred to as "the Guild").
(2)ADDRESS The registered office and place of meeting of the Guild shall be at No: 13, Jalan Kong Sang, Seremban and shall not be changed without the prior approval in writing of the Registrar of Societies.
(3) OBJECT The object of the Guild shall be: (a)To foster goodwill among its members. (b)To study and increase knowledge and techniques relating to be building construction industry. (c)To settle differences among its members with the written consent from both parties concerned and to recommend employment for its members. (d) To promote the standard of education and various sporting and recreational activities. (e) To co-operate with the Kin Cho Hong of the other States of Malaysia relating to construction development and to create better understanding and unity among persons connected with the building construction industry.
(4)MEMBERSHIP All Malaysian citizens engaged whether as employers or employees in the building construction industry irrespective of sex resident in the State of Negeri Sembilan attaining eighteen years of age but not above fifty five years of age at the date Of application for membership shall be eligible for membership.
(5)ADMISSION REQUIREMENTS (a)An applicant shall fill in an application form duly proposed by a member, which will then be posted on the notice board within the premises of the Guild for 14 days. If there is no objections from the members after the expiry of 14 days, and the application is approved by the Management Committee, he/she shall be admitted as a member of the Guild. No reasons shall be given for rejected application. (b)Approved member shall be required to pay an entrance fee of RM200/= to become a life member. (c)Any person not engaged or involved in the building construction industry shall not be recommended to apply for membership; unless invited by the Management Committee to hold the position of Honorary Director or Honorary Supervisor.
(6)DUTIES No limitation of amount for donation to commemorate annual ancestral Teachers Day. Separate payments shall be collected for any celebration held.
(7)RIGHTS AND PRIVILEGES Every member shall be entitled to the following rights and privileges, namely: (a)To elect and be elected provided he or she has been a member for more than one year. (b)To borrow the Guild's assembly hall, tables and chairs to be used for celebrations provided that the borrowing member shall repair or replace any items damaged. (c)Members seeking personal aid from other members during the period of illness or difficulty must obtain the approval of the Management Committee. (d)After having been a member for a fully year, he or she shall be eligible to apply for scholarship aid from the Guild for the education of his/her children which shall be decided by the Management Committee.
(8)DISCIPLINE All members of the Guild shall observe the rules and bye-laws of the Guild and to abide by the resolutions of all meetings. A member who is guilty of damaging wilfully the reputation or the property of the Guild may have his privileges temporary freezed by the Management Committee and by resolutions of the General Meeting be deprived of his rights and privileges for five years or be expelled totally.
(9)CONSTITUTION OR ORGANISATION The highest authority of the Guild shall be vested in the General Meeting of members who shall elect members to form a Management Committee to deal with various duties and affairs of the Guild. (a) The Management Committee shall have the duties and powers to carry out the resolutions passed in the General Meeting, to manage the daily routine work of the Guild and when necessary to appoint Sub-Committees consisting of Committee and ordinary Members to deal with specific matters. (b) Such Sub-Committees shall be automatically dissolved sixty days after its appointment when matters have been completed or alternatively, shall be dissolved as and when the Management Committee so decide. But this ruling does not include those appointed by a General Meeting. (c) During the year of election, the Management Committee shall 3 months before the Election set up an Election Committee consisting of 5 members to organize the election and deal with matters arising therefrom.
(10)GENERAL MEETINGS (a) The Annual General Meeting of the Guild shall be held not later than the month of may each year on a date and at a time to be fixed by the Management Committee. Notice of meeting shall be sent to all members fourteen (14) days prior to the meeting. (b)(i)An Extraordinary General Meeting may be convened at any time by the President and one-week notice specifying the object for which it is called shall be given to all members before the date of meeting. (ii)An Extraordinary General Meeting requisitioned by not less than thirty (30) ordinary members with reasons stated for convening such a meeting shall be held by giving at least one-week notice from the date fixed for the meeting with a quorum of at least three quarter of the members signing such requisition. If no quorum is present, the meeting shall be dissolved and no Extraordinary General Meeting shall be requisitioned for the same purpose until after the lapse of six (6) months from the date thereof, wherein the members present shall not have power to amend the rules of the Guild or to make any decision affecting the rights and benefits of the whole membership. (c) The quorum of any General Meeting shall be more than one-half (1/2) the total number of members present or twice the total number of committee members whichever is the lesser. If a quorum is not present at the time appointed for the meeting, such meeting shall be adjourned for two hours. If a quorum is not present at the adjourned meeting, the members present shall have power to proceed with the business but they shall have no power whatsoever to alter the rules of the Guild or to make decisions affecting the whole membership. (d) A Committee Meeting shall be convened monthly after the 15th day of the month and one-week notice before the date fixed for the meeting shall be given to the members. One half (1/2) of the committee members present shall form a quorum. (e)Sub-Committees formed shall have duties and powers delegated to them by the Management Committee. Any meeting attended by one-half of the Sub- Committee members shall be deemed as valid.
(11)TENURE OF OFFICE The term of all office-bearers shall be for three years and they shall be eligible for re-election with the exception of the Treasurer who shall not be eligible for reelection. The President and Honorary Secretary shall not hold the same position for two (2) consecutive terms.
(12)MANAGEMENT COMMITTEE (a) 25 Committee Members and 4 reserves shall be elected for three (3) years at the Annual General Meeting and within two weeks after the election those elected Committee Members shall be re-elected amongst themselves to hold the following officers, namely:- 1 President 1 Deputy President 3 Vice-Presidents 1 Honorary Secretary 1 Honorary Assistant Secretary 1 Honorary Treasurer 1 Honorary Assistant Treasurer 1 Chinese Correspondence Secretary 1 English Correspondence Secretary 1 Recreation Officer 1 Assistant Recreation Officer 2 Social Officers 1 Supervisor 2 Honorary Auditors 2 Investigation Officers 5 Ordinary Committee Members (b) Nomination method shall be used during the election. The candidate shall agree to be nominated and attend the election. He/she shall be proposed by a member and seconded by another member. (c) Secret ballot shall be used during election. All ballot papers shall be stamped with the Guild's chop. (d) All members shall attend the election to collect the ballot papers and cast the votes on the spot.
(13)FUNCTIONS OF GENERAL MEETINGS The General Meeting shall have following powers:- (a)To resolve on any important matters and proposals relating to the Guild. (b) To frame and amend the Rules and bye-laws of the Guild. (c) To consider the resolutions and reports of the Management Committee and to receive the report of the previous year's annual statement of account.
(14)DUTIES OF OFFICE-BEARERS (1)President: (a) He shall have supervision on all matters of the Guild and have powers to employ paid staff subject to the approval of the Management Committee. (b) He shall represent the Guild in external affairs. (c) He shall act as Chairman at all meetings. (d) He shall carry out all decisions and sign all cheques and other documents. (e) He shall keep in safe custody the official Seal and Titles of all immovable properties belonging to the Guild. (f) He shall approve and authorize any special expenditure not exceeding RM1,000/= with the prior consent of the Management Committee. (g) He shall convene Extraordinary General Meetings when necessary and decide on financial problems.
(2)Deputy President: He shall assist the President in all his duties and in his absence shall chair all meetings.
(3)Vice President: (a) He shall assist the President and Deputy President in carrying out all the affairs of the Guild. (b) He shall deputies for the President and Deputy President in their absence in all matters.
(4)Honorary Secretary: (a) He shall manage the daily routines of the Guild, supervise the paid employees in their work and assist the Working Committee Members in their duties. (b) He shall organize all celebrations of the Guild. (c) He shall together with the President and the Honorary Treasurer sign all cheques for withdrawal and documents of the Guild. (d) He may be authorized for any expenditure up to RM500/= for emergency use but may disburse any sum exceeding RM500/= with the approval of the President and the Treasurer. In every event, shall not exceed RM1000/=.
(5)Honorary Assistant Secretary: He shall assist the Hon. Secretary in carrying out his duties and shall act for him in his absence.
(6)Honorary Treasurer: (a)He shall be responsible for and to sign all cheques, receipts and payments. (b) He shall deposit all funds of the Guild within 7 days upon receiving into an approved bank in the account of the Guild or in fixed deposit account with any finance institution and all payments shall be made in cheques. (c) Withdrawals from the bank shall be signed jointly by three of the following: President or Deputy President, Honorary Secretary or Honorary Assistant Secretary together with the Honorary Treasurer or Honorary Assistant Treasurer. (d) He shall make monthly reports on the accounts of receipts and payments of the Guild at Management Committee Meetings. (e) He shall prepare an Annual Statements of accounts to be audited by the Honorary Auditors and copy of such accounts shall be forwarded to all the members.
(7)Honorary Assistant Treasurer: He shall assist the Honorary Treasurer in all his duties and shall act for him in his absence.
(8)Social Officers: (a) To represent the Guild at all social functions and activities. (b) They shall attend outstation functions on behalf of the Guild and shall be entitled for transport and accommodation claim. (c) He shall hot be entitled to allowance for the period utilized to attend to private matters. (d) To foster internal and external friendly relations.
(9)Correspondence Secretaries: They shall be responsible for drafting all Chinese, English and Malay correspondence and documents and to keep records of the proceedings of all meetings.
(10)Recreation Officers: He and his assistant shall be responsible to organize and carry out specific functions relating to the various healthy literal and sporting recreations of the Guild subject to the approval of the Management Committee. Members' children and recommended friends can be co-opted to participate in the recreational activities but shall not be considered as members of the Guild.
(11)Supervisor: He shall supervise all affairs at Committee Meetings.
(12)Honorary Auditors: (a) They shall be responsible to examine once a month all accounts of the Guild. (b) They shall report to the Management Committee if the use of the Guild's funds is not in accordance with the provisions of the organization of the Guild and should the report be rejected, they may bring up the matter in the Annual General Meeting. (c) They shall be held responsible for any discrepancies in the accounts of the Guild not reported to the Annual Management Committee.
(13)Investigation Officers: They shall investigate all affairs of the Guild as well as to screen new applicants when applying for membership and to report their findings to the Management Committee.
(15)RESERVES If any Management Committee Member resigns during his term of office, his vacancy shall be filled by the first reserve.
(16)PROPERTY ADMINISTRATORS (a)The immovable properties of the Association shall be registered under the name of the Association. All valid documents pertaining to the properties of the Association shall be jointly signed by the President, Secretary General and the Treasurer of the Association whose appointments are authorized by a certificate of the Registrar of Societies and sealed with the seal of the Association. (b)All immovable properties of the Association shall not be transferred, sold, charged, pledged, otherwise disposed of without the prior consent and authority of the General Meeting.
(17)DISSOLUTION (a)The Guild shall only be dissolved with the consent of not less than three-fifth (3/5) of the members of the Guild present at a General Meeting or Extraordinary General Meeting duly convened for that purpose. (b) In the event of the Guild being dissolved as provided in (a) above, all debts and liabilities of the Guild lawfully incurred shall be fully discharged and the remaining funds shall be donated to charity. (c) Notice of dissolution must be given within fourteen (14) days of the dissolution to the Registrar of Societies.
(18)PROHIBITIONS (a) Drugs, prostitution, and undesired characters are strictly prohibited into the Guild's premises. (b) None of the following games shall be played in the premises of the Guild: Roulette, Lotto, Fan Tan, Poh, Peh Bin, Belangkai, Pai Kau, Tau Ngau, Tien Kow, Chap Ji Kee, Sam Cheong, Twenty-one, Thirty-one, Ten and a half, All games of dice, Banker's games and all games of mere chance. (c) Neither the Guild nor its members shall attempt to restrict or in any other manner interfere with the trade or prices or engage in any Trade Union activities as defined in the Trade Union Ordinance, 1959. (d) The Guild shall not hold any lottery, whether confined to its members or not, in the name of the Guild or its office-bearers, committee or member. (e) The Guild shall not be engaged in politics and shall not be used for political purposes.
(19)GENERAL (a) In the event of any problem which is not covered by the Rules of the Committee shall have power to use their discretion in deciding the issue. (b) The Rules for the proper management of the Guild shall be duly approved by a General Meeting of Members. (c) If any addition or amendment to the Rules is required it shall be duly approved by the General Meeting of Members and then shall be submitted to the Registrar of Societies, Malaysia, for approval before it can become effective. |