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Secretarial Services

Directors’ responsibilities these days are getting heavier, with various amendments to the Companies Act 1965 and other statutory requirements. Secretarial services these days are no longer record keepers for companies, rather advisors, to the management team to ensure total legal compliance.

Company Secretarial Services
Companies registered in Malaysia are subject to a good number of regulations, policies, standards, guidelines and code of ethics. You can be rest assured that our experienced professionals will not only consult you with the best practices of company ethics, but provide full company secretarial services such as corporate advisory, statutory registration, preparation of resolutions and so forth.

In general, our company secretarial services are mainly governed by Malaysia’s Companies Act, 1965. However, in certain cases, other areas of law could be involved as well. Our clients above ranges from small, single-person controlled limited liability company to subsidiaries of listed companies.

Secretarial Services:

1. Company Secretary legal compliance
2. Company formation (local and offshore)
3. Company Strike off under Section 308(2)

Our portfolio of clients:-

1. Property development companies
2. Construction companies
3. Real estate companies
4. Clinics Design houses

Thinking of starting up a company in Malaysia?

Registering a business in Malaysia requires a number of practical steps to be taken, and we can assist you throughout the way.

For local company formation, there are 2 possible ways, ie. new incorporation or buying a shelf company. Both have their pros and cons.

As for offshore company formation, the respective countries’ laws need to be followed. Some popular offshore company destination are British Virgin Islands, Bermuda, Bahamas, Hong Kong, Singapore, just to name a few.

Deregistering a company

Section 308(2) company strike off is to remove the company registration from SSM. It’s probably the fastest and most common way to unregister a company.

This company deregistration way of “strike off” is a definitely a more cost effective method, and time efficient way to deregister a company. However, the requirements for de-registering (un-registering a company) is quite stringent to ensure creditors and shareholders’ duly is protected.














第308(2)公司剔除,是消除基於 SSM公司登記。這可能是最快的,最常見的方法來註銷的公司。

The Company Secretary

Every limited company must have a minimum of one Company Secretary, according to Section 139 of the Companies Act, 1965. The appointment of Company Secretary is decided by the directors of the company.

To qualify as a Company Secretary, he or she must be either a member of a professional body approved by the Ministry, or a licensed secretary granted by the SSM. Further, the person must not be a bankrupt and is not convicted of any offence under Section 130 (1) of the Companies Act.

Statutory duties of a Company Secretary

The duties of a Company Secretary as required by the Companies Act are generally as follows:- Has to be present at all company meetings and recording minutes of the meeting. In this context, company meetings are mainly referred to directors’ and shareholders’ meetings. Operational meetings do not require a company secretary’s attendance. Keep and maintain all the statutory books and records of the company, ie. Minutes book, register book, share register etc. Ensure proper filing of all necessary returns with SSM such as annual return, forms etc. Issue notices of meetings to shareholders as directed by the board of directors. Process share transfers documentations and recordings. Countersign essential company documents and certifying documents for certain matters such as banking matters etc. Ensure safe custody of company seal.

Liabilities of a Company Secretary

Given the fact that a company secretary is an officer of a company, same as the directors, he or she has fiduciary duties to perform for the company. He or she is requires to act honestly and in good faith.

A company secretary is personally liable to criminal charges is he or she commits wrongful acts, and can also be penalized with a fine. Wrongful act is as simple as failure to lodge the annual return to SSM. 




該公司秘書職責在所要求的公司法一般如下: - 必須出席所有的公司會議和記錄會議紀要。在這種情況下,公司會議,主要是指董事和股東大會。業務會議不要求公司秘書的出勤。保持和維護所有法定的帳簿和公司的記錄,如會議記錄冊,登記簿,共享備案登記等,確保所有必要的適當的回報給SSM如週年申報表,表格等發出通知,股東會議作指示的董事會。股權轉讓過程的紀錄和錄音。會簽文件和必要的證明文件,公司對某些事項,如銀行事務等確保安全保管公司印章。



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