5. APPLICATION FOR MEMBERSHIP
(A) Applicant wishing to apply for membership should fill up the prescribed application formi and return it to the secretariat.
(B) Upon the approval of the Board of Committed Members, and the payments of entrance fee and/or annual subscription, the applicant shall then become a member.
(C) The Board of Committee Members reserves the right to reject any application without assigning any reasons.
6. RESIGNATION
A member who wishes to terminate his membership shall give 14 (fourteen) days notice in writing to the Secretariat and shall pay up all payments due. The Board of Committee Members shall approve his application. All payments made are not refundable.
7. ENTRANCE FEE, ANNUAL SUBSCRIPTION AND SPECIAL DONATION
The entrance fee and annual subscription are as follows：
(A) Life member is required to subscribe RM 1,500.00 (Ringgit Malaysia One Thousand Five Hundred Only) entrance fee upon application being approved. No annual subscription is payable subsequently.
(B) Ordinary member is required to subscribe RM500.00 (Ringgit Malaysia Five Hundred Only) entrance fee and subsequently RM 120.00 (Ringgit Malaysia One Hundred And Twenty Only) annual fee. The annual fee must be paid on or before 31rt March of every year.
（C）The Board of Committee Members may revise the annual fee, entrance fee when necessary. The revision is only valid upon approval by The Annual General Meeting and subsequently the Registrar of Society.
(D) Members are required to contribute special donation to upkeep specia expenses of Association.
8. OBLIGATIONS AND RIGHTS
(A) OBLIGATIONS
All members have the obligations to adhere to the Rules of the Association and abide by all the resolutions passed by the General Meeting of Members； or/and Board of Committee Members.
(B) RIGHTS
All members shall enjoy the rights mentioned in the Rules. They have the rights to attend, to speak, to elect and to be elected in the Annual General Meeting,
(C) TERMINATION OF RIGHTS
If member has not paid up his annual subscription according to the Rules, he shall be denied the privileges of membership until he settles his accounts.
SECTION 3: ORGANISATION
9. ORGANISATION
(A) The highest authority of the Association is the Annual General Meeting of Members. In between the Annual General Meetings, the Board of Committee Members shall manage the affairs of the Association, interpret the rules of the Association and, when necessary, determine any point on which the rules are silent.
(B) To manage the affairs of the Association and attain its objectives, the Board of Committee Members shall establish a secretariat at the registered address to manage the daily affairs.
10. BOARD OF COMMITTEE MEMBERS
(A) The Board of Committee Members comprises of 19 members.
(B) The organization of the Board is as follows：
(a) One President
(b) One Deputy President
(c) One Vice President
(d) One Secretary General
(e) One Assistant Secretary General
(f) One Treasurer
(g) One Assistant Treasurer
(h) One Social Executive
(i) One Welfare Executive
(j) One Commercial Affairs Executive
(k) One Educational and Cultural Executive
(l) ) Eight Ordinary Committee Members
11. Audit
(A) One or more persons, who shall not be office-bearers of the Association,shall be
appointed by the annual general meeting as Honorary Auditors. They shall hold office for three (3) years.
(B) The Auditor / Auditors shall be required to audit the account of the Association for the year and to prepare a report of certificate for the annual general meeting. He / They may also be required by the President Of Chairman to audit the accounts of the Association for any period within their tenure of office at any date and to make a report to the Committee.
SECTION 4： DUTIES AND POWER
12 DUTIES AND POWER
(A) President
(a) To be the representative of the Association in respect of external affairs.
(b) To lead and supervise the Association's affairs.
(c) To employ or dismiss the paid staff of the Association.
(d) To chair the Annual General Meetings and committee meetings.
(B) Deputy President
To assist the President in discharging his duties and shall act in his stead during his absence.
(C) Vice President
To assist the President, Deputy President m discharging their duties and shall carry out the President duty during the absence of the President and Deputy President.
(D) Secretary-General
To assist in the management of the association,supervise the work of the paid staff and to keep the record of all members.
(E) Assistant Secretary-General
To assist in the Secretary-General in the discharge of his duties shall act in his stead during his absence.
(F) Treasurer
(a) The Treasurer shall take charge of Association's Official Receipt Books, disbursements of petty cash funds, the acknowledgement of receipts and payment vouchers. He shall keep cash in hand riot exceeding RM500-00 (Ringgit Malaysia Five Hundred Only), such excess amount shall be deposited with a bank approved by the Committee in the name of the Association.
(b) The Treasurer shall prepare monthly financial reports for discussions,
adoptions and approval during the Committee Members' meetings.
(c) The Treasurer shall be responsible for preparing the Annual Financial Reports to be audited by Approved Auditor and for the approval of the Committee prior to submitting to Annual General Meeting for approval.
(G) Assistant Treasurer
The Assistant Treasurer shall assist the Treasurer in his work and shall carry out the duties of the Treasurer during his absence.
(H) Social Executive
To have liaison with other organizations with the same objectives, promote esprit de corps and friendship.
(l) Executive for Commercial Affairs
To manage all the commercial affairs for the development of the association.
(J) Executive for Cultural And Educational Affairs To manage the cultural and educational affairs.
(K) Executive for Welfare
To manage all matters on the welfare of members.
(L) Internal Auditor
To audit the account of the Association monthly for the approval of the Board of Committee Members.
(M) Assistant Internal Auditor
The Assistant Internal Auditor shall assist the Internal Auditor in his work and shall carry out the duties of Ihe Auditor during his absence.
(N) The Ordinary Committee Members shall assist all the office bearers of the respective offices to discharge their duties.
SECTION 5: GENERAL MEETING
13- ANNUAL GENERAL MEETING
(A) The Annual General Meeting is to be held annually before 31st December of every year to discuss the following matters：
(a) To approve and adopt the Association's Annual Report and the audited Annual Financial Report for the previous year.
(b) To appoint auditors for the ensuing year.
(c) Other matters, but the tetter pertaining to the matters to be discussed must be sent to the Secretariat 7 (seven) days before the Annual General Meeting.
(B) Election of 19 (nineteen) Committee Members plus 3 (three) reserves once every 3 (three) years.
14. NOTICE FOR ANNUAL GENERAL MEETING
(A) The notice of Annual General Meeting should clearly state the venue, date and time and should be sent together with the Annual Report and (he audited accounts for the previous year fourteen (14) days before the meeting is held.
(B) Quorum for the Annual General Meeting is 29 (twenty nine) members.
(C) If half an hour after the stipulated time of the Meeting, the members present do not constitute a quorum, the Annual General Meeting will be adjourned and should be held one hour thereafter at the same venue.
(D) The adjourned Annual General Meeting should have a quorum of 19 (nineteen) members. If the members present at the adjourned Annual General Meeting
still do not constitute a quorum, then the adjourned Annual General Meeting shall proceed. However, amendment of the Rules and Regulations and matters that will affect all members will be forbidden,
15. EXTRAORDINARY GENERAL MEETING
(A) The Board of Committee Members may call for an Extraordinary General Meeting at any time deemed to be desirable.
(B) Upon the joint request in writing made by seven (7) or more members for an Extraordinary General Meeting, the President shall convene the meeting within 14 (fourteen) days after the Secretariat receives the letter.
(C) The letter of joint request shall have the signature of the contact person and state vividly the resolution and the reason. It must be sent to the Secretariat.
(D) If the President does not convene a meeting 14 (fourteen) days after receiving the letter of joint request, the signatories may convene an Extraordinary General Meeting according to the mode of the President in convening a meeting. This Extraordinary General Meeting shall be convened within 40 (forty) days after the letter is received by the Secretariat.
(E) An Extraordinary General Meeting held by the President or held on joint request by members shall be held within the roistered address of the Association. The quorum required is 29 (twenty nine) members.
(F) Notice and agenda for the Extraordinary General Meeting must be sent 7 (seven) days before the meeting, lf after half an hour of the stipulated time, the quorum has not been reached, the meeting has to be aborted and there shall be no Extraocdinary General Meeting for the same purpose within six months from the date thereof.
SECTION 6： BOARD OF COMMITTEE MEMBERS
16. TENURE OF OFFICE
(A) All members of the Board shall serve a duration of three (3) years and shall be eligible for reelection.
(g) The president, Secretary Genera! and Treasurer shall not be re-elected to serve in the same capacity for more than two (2) consecutive terms or six (6) years.
17. TRANSFER
(A) The old and new committee members shall have a joint meeting of transfer within 14 (fourteen) days after the election so that the old committee members shall transfer all the seals, important documents etc. to the new committee members.
(B) Before the joint meeting of transfer by the old and new members, normal matters are still managed by the old committee members.
18. DISQUALIFICATION
Any committee member shall be disqualified under the following circumstances：
(A) Being found guilty by Malaysian Court of Law, and/or being fined more than RM5.000.00 (Rlnggit Malaysia Five Thousand Only) or being jailed for more than 12 (twelve) months, or
(B) Being declared bankrupt by a court of law, or
(C) Of unsound mind, or
(0) Being rescinded as official representative to the Association by the member itself；
(E) Being disquallfled by the General Meeting for refusing or unsuitability or inaptitude In carrying out his duties, or transgressing the benefit of the Association and its members:
(F) For transgressing laws pertaining to the Malaysian security or public order.
19. BOARD OF COMMITTEE MEMBERS
(A) Notice of the meeting shall be sent five (5) days before the meeting is held. It shall be held at least four (4) times a year. For emergency matters, the President may hold an Emergency Meeting any time.
(B) If a committee member cannot attend a meeting personally, he may in writing appoint a proxy to attend a meeting. However, the proxy must be i proprietor or a director of the company.
(C) The quorum for a Committee Meeting shall be more than half of the total numbef of members. If the quorum cannot be attained, the President may postpone the meeting to a date determined by him.
《D) The Board of Committee may approve expenses not more than RM4.000 00 (Ringgit Malaysia Four Thousand Only) at a time. Expenses more than the above sum must be approved by Annual General Meeting or Extraordinary General Meeting.
(E) Special sub-committee may be formed to deal with certain matters as and when the Board of Committee Members deems it necessary. Members of the sub-committee are not limited to committee members.
(F) If more than 3 (three) Committee Members jointly petition for a Committee Meeting, the President must hold the meeting as soon as possible and not later than 14 (fourteen) days after receiving the letter.
(G) If after 21 (twenty one) days, the meeting is still not called for, the joint petitioners may jointly call for a meeting at the registered address.however,any
meeting shall be held within 30 (thirty) days after the joint notice.
CLAUSES OF LIMITATION
* (I) JOINT NOTICE UNDER SUB-SECTION 19,CLAUSE (F) SHALL BE SIGNED BY THE RELEVANT MEMBERS THE REASON FOR HOLDING THE MEETING MUST BE STATED AND THE NOTICE MUST BE SENT TO THE SECRETARIAT
(ll) Notice for any Emergency meeting shall be sent 3 (three) days in advance the quorum for the meeting shall be more than half of the member of committee members (including the joint petitioners),if the quorum has not been reached after half an hour of the stipulated time, the Emergency meeting has to be aborted and no adjournment would be allowed,there shall be no Emergency meeting for the same purpose within 3 (three) months from the date thereof.
SECTION 7: MOVEABLE AND IMMOVEABLE PROPERTIES
20. MOVEABLE AND IMMOVEABLE PROPERTIES
(A) The Association shall appoint five (5) Trustees with power to take charge of the property and title deeds of the Association.
(B) If misfortunes or sudden changes befall any of the Trustees, a General Meeting shall be convened by the Committee to re-elect a substitute.
(C) The Trustees' powers and duties shall be as those provided for in the provision of the Deed of Trust. The Trustees will have the right to attend any Committee Meeting or Annual General Meeting or Extraordinary General Meeting at their liberty.
(D) No disposal of property shall be valid without the pnor approval of two-third majority attendants present at an Annual General Meeting or Extraordinary General Meeting and signed by any 3 (three) of the 5 (five) Trustees.
SECTION 8： DISSOLUTION
21. DISSOLUTION
Dissolution is possible only if it is approved by more than two third of the members present In an Annual General Meeting or Extraordinary General Meeting and there shall be proof of signatures to make it valid. If it is dissolved by the above reason the Association shall clear all debts and the remaining money shall be decided bv an Annual General Meeting or Extraordinary General Meeting to be donated to benevolent organization. Letter of dissolution shall send to the Registrar of Societies within 14 (fourteen) days after the dissolution.
SECTION 9: OTHER MATTERS
22. AMENDMENT AND OTHER MATTERS
(A) If the Rules of the Association need amelioration, members may implore for an amendment. However, the amendment shall only be effective only if it is approved by more than two third of the members present In an Annual General Meeting or Extraordinary General Meeting and later approved by the Registrar o Societitt,
(B) If the circumstances is not contrary to any clause of these Rules, the Board of Committee Members has the rights to：
(a) Clarify on sections of these Rules which are not clear or may cause argument. The clarification shall have the power of control over members, or
(b) Execute matters which are dearly stated in the Rules and have Impact on the association.
(C) The Rules are written in both Chinese and English. If there are doubts and contradictions, the English edition will be regarded as correct.
23. NOTICE
According to all the clauses of these Rules, all notices to the Association have to be in the form of letters, if the addressee is the Association, the notice shall be sent to its registered address. If the addressee is a person other than the Association, the notice shall be sent to the latest address or fax number of the addressee. Notices may be sent by hand, fax, post, e-mail to the above address.
24. PROHIBITION
The Association and its members are prohibited to interfere with trade and pricing and attempt to control or interfere with the activities of labour union.
25. APPOINTMENT OF ADVISER
(A) The Association may appoint a number of Advisers who had contributed immensely to the development of the Association. The proposed candidate(s) should have served at least five (5) terms as President or committee member of the Association. Proposed candidate(s) should be nominated and adopted in
Committee Meeting prior to submitting to Annual General Meeting for approval.
(B) The Adviser will have the right to attend any Committee Meeting or Annual General Meeting or Extraordinary General Meeting at his liberty.
Indication： * Amendment of Rules approved by Registrar of Society on 31-10-2011. letter ref.： PPP/PRK0101/49(55) printed on page 2. [HIDE]
